Field Trips Utilizing 21st CCLC Funds

It is highly recommended that each sub-grantee review the Field Trip guidance on use of 21st CCLC funds: Field Trip Guidance Form.

When planning a trip, keep in mind that all trips must be:

Reasonable: What is the cost to benefit ratio? Is the money better spent taking the students on the trip versus the funds being spent in-house?
Allocable: The trip must provide tangible benefits to students within the project period.
Necessary:The trip should provide learning that could not be accomplished in the classroom. Tying your curriculum into trips can be a beneficial method to address this concept.
More Education than Entertainment: Trips construed as primarily entertainment likely will not qualify for reimbursement and may require repayment.

Ultimately, it is the responsibility of each sub-grantee to:

Review applicable Federal and State laws, regulations, and policies.
Determine whether the field trip and associated costs are necessary, reasonable, and allocable (provides tangible benefits to students within the project period).
Ensure field trips are aligned with the program's curriculum and support the goals and objectives of the approved project application.
Indicate the learning outcomes as a result of the field trip, including identification of pre- and post- measurements.
Maintain appropriate documentation for audit purposes.